How to Write a Motivation Letter: [Tips and Examples Included]

When it comes to applying for a job, internship, or educational program, a well-crafted motivation letter can make all the difference. A motivation letter, also known as a cover letter, is your opportunity to showcase your skills, experiences, and motivation for pursuing a particular opportunity. In this article, we will guide you through the process of writing an effective motivation letter, and provide you with some examples to help you get started.

7 Tips on How To Write a Motivation Letter

1. Understand the Purpose

Before you begin writing your motivation letter, it is essential to understand its purpose. The primary goal of a motivation letter is to convince the recipient that you are the ideal candidate for the position or program you are applying for. It should highlight your qualifications, experiences, and personal qualities that align with the requirements of the opportunity.

2. Research the Recipient

Take the time to research the organization or institution you are applying to. Understand their values, mission, and the specific requirements for the position or program. This will help you tailor your motivation letter to the recipient and demonstrate your genuine interest in their organization.

3. Structure your Motivation Letter

A well-structured motivation letter is crucial for grabbing the reader’s attention and conveying your message effectively. Here is a recommended structure:

  • Opening paragraph: Start with a captivating introduction that states the purpose of your letter and grabs the reader’s attention.
  • Main body: In this section, highlight your relevant experiences, skills, and achievements. Provide specific examples that demonstrate your qualifications and why you are a perfect fit for the opportunity.
  • Closing paragraph: Summarize your key points, reiterate your interest in the opportunity, and express your gratitude for the reader’s consideration.

4. Use a Professional Tone

When writing a motivation letter, it is essential to maintain a professional tone throughout. Use formal language, avoid slang or jargon, and ensure your writing is clear and concise. Proofread your letter carefully to eliminate any grammatical errors.

5. Personalize Your Motivation Letter

A generic motivation letter is unlikely to make a strong impression. Take the time to personalize your letter by addressing it to the specific recipient, mentioning their organization or institution, and explaining why you are interested in their opportunity. This will show that you have done your research and are genuinely motivated to be a part of their team.

6. Provide Concrete Examples

When describing your experiences and skills, provide concrete examples that demonstrate your abilities. Instead of simply stating that you are a team player, give an example of a successful team project you were a part of, and highlight your contribution and the outcome. This will make your motivation letter more compelling and memorable.

7. Proofread and Edit

Once you have written your motivation letter, take the time to proofread and edit it. Pay attention to grammar, punctuation, and overall clarity. It is also helpful to ask someone else to review your letter for feedback and suggestions.


Here are two examples of motivation letters to give you an idea of how to structure and personalize your own:

Example 1: Motivation Letter for a Job Application

David Louis

+123 987 444 | | London, UK

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code],

Dear [Hiring Manager name],

I am writing to express my keen interest in the [Job Title] position currently advertised at [Company Name]. With my [Number] years of experience in [Relevant field] and a strong track record of success in [Key skills and achievements], I am confident that I possess the necessary qualifications and expertise to make a significant contribution to your team.

Throughout my career, I have demonstrated a consistent ability to [List of accomplishments related to the job requirements]. My passion for [Industry or area of expertise] has been the driving force behind my professional endeavors, and I am constantly seeking opportunities to expand my knowledge and skills in this dynamic field.

In my previous role at [Previous Company Name], I played a key role in [Specific project or accomplishment]. During my tenure, I was responsible for [List of responsibilities], and I consistently exceeded expectations by [List of achievements]. My ability to [List of key skills] was instrumental in achieving [Positive outcomes].

I am particularly drawn to [Company Name] because of your commitment to [Company values or mission]. I am especially impressed by your company’s [Specific initiative or achievement]. Your organization’s reputation for [Positive qualities] aligns perfectly with my own values and aspirations, and I am eager to contribute to your continued success.

In addition to my professional qualifications, I am a highly motivated and results-oriented individual with a strong work ethic and a collaborative approach. I am confident in my ability to quickly adapt to new challenges and thrive in a fast-paced environment. I am also an effective communicator with excellent interpersonal skills, and I am always eager to learn from others.

I am particularly interested in [Specific aspect of the job or company] and I am confident that my skills and experience would be a valuable asset to your team. I am eager to learn more about the [Job Title] position and how I can contribute to [Company Name]’s ongoing success.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications in more detail.

David Louis

Example 2: Motivation Letter for an Educational Program

Belinda Melisah

+123 555 222 | | London, UK

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code],

Dear Sir/Madam,

I am writing to express my keen interest in pursuing the Master of Science in [Program Name] program at [University Name]. With my strong academic background in [Relevant Field] and a passion for [Area of Interest], I am confident that this program will provide me with the knowledge, skills, and research experience necessary to make a significant contribution to the field of [Field of Study].

Throughout my undergraduate studies at [University Name], I developed a deep understanding of [Key Concepts]. My coursework in [Relevant Courses] exposed me to the latest research in [Area of Interest], and I was particularly fascinated by [Specific Area of Focus]. This fascination led me to conduct an independent research project on [Research Topic], which culminated in a presentation at [Conference Name].

In addition to my academic pursuits, I have also gained valuable experience through my involvement in [Extracurricular Activities]. As a member of the [Student Organization], I had the opportunity to [List of Responsibilities]. This experience allowed me to develop my [Key Skills], and I am confident that it will be an asset to me in the [Program Name] program.

I am particularly drawn to the [Program Name] program because of its emphasis on [Program Strengths]. I am especially interested in the opportunity to work with [Faculty Member Name], whose research on [Area of Expertise] is highly regarded in the field. I am confident that I can learn a great deal from [Faculty Member Name] and that his mentorship will be invaluable to my future success.

I am aware that the [Program Name] program is highly competitive, and I am committed to putting in the hard work and dedication necessary to succeed in this rigorous program. I am confident that my strong academic record, research experience, and passion for [Area of Interest] make me a strong candidate for this program.

Thank you for considering my application. I am eager to discuss my qualifications in more detail and to learn more about the [Program Name] program.

Belinda Melisah

Job Motivational Letter Sample Template


A well-written motivation letter can significantly increase your chances of securing the job, internship, or educational program you desire.

By understanding the purpose, researching the recipient, structuring your letter effectively, and personalizing it to the opportunity, you can create a compelling motivation letter that stands out from the competition. Remember to provide concrete examples, maintain a professional tone, and proofread your letter carefully.

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